CostScope: project profitability for freelancers, studios and companies

Freelancer

For freelancers

Know which client really pays off.

You work alone for several clients. CostScope shows your real hourly rate with each of them, even when you bill a flat fee or a fixed price.

Sample casePeter, freelance web developer

1 person · 5 clients

Real hourly rate by client

E-shop Lipno€47/h

Hosting Delta€38/h

Spring campaign€26/h

The spring campaign comes out at almost half the rate. Next time, Peter knows what to price differently.

Studio and agency

For teams of 3–20 people

See an overrun budget before you invoice it.

Hours of the whole team flow straight into project budgets. Whoever may not see money sees only their own hours.

Sample caseStudio Nord

8 people · 14 projects

Project budget usage

E-shop Lipno62 %

Portal ČKD88 %

Spring campaign112 %

The spring campaign is over budget. The lead sees it while the project runs, not at the invoice.

Company with cost centres

For companies with overhead and cost centres

Company profit from project margin down to overhead.

Assign entries, projects and people to cost centres. The company overview builds profit from project margin, other income and overhead.

Sample caseDelta Systems Ltd.

3 cost centres · 42 people

Company profit for the year

Project margin€33,100

Other income+€1,800

Overhead−€20,500

Company profit+€14,400

Projects earn well. The result depends on how much of the margin overhead eats.

Book a demo Pricing

How it works

Whether you are one or fifty: three steps to your margin.

Click a step to see it in the app below.

01Tracker

Track your time

Stopwatch, from–to range or weekly timesheet. The rate is added to the hours automatically.

02Ledger

Assign costs and revenue

Allocate ledger entries to projects and cost centres.

03Company profit

See margin and profit

For every project and the whole company. As you go, not after invoicing.

Time

One line, not a form.

Description, project, billable, time and start. The timer runs right away, or you enter a from–to range and see the duration before you save. A weekly timesheet for those who log time afterwards.

Project picker with search, grouped by client
New project or task straight from the tracker
The rate is applied to the hours automatically

Projects

Keep an eye on the budget as you go, not after invoicing.

Every project shows costs incurred, margin, invoiced amount and unbilled hours. A daily chart shows cumulative cost against the budget. Sub-projects add up to the whole engagement.

Service contracts and infrastructure have their own view: revenue for the period, server capacity utilisation, hosting margin.

Finance

A profit breakdown that adds up to the cent.

Costs and revenue go into one ledger and are allocated to projects. The company overview builds project margins, other income and overhead from them. Paid time not worked and unsold server capacity get a line of their own.

Project revenue€85,600

−Direct project costs€52,480

=Project margin€33,120

+Other income€1,840

−Overhead€20,480

=Company profit+€14,480

Reports

Profitability by project, person or cost centre.

Switch between costs from the tracker and from payroll, between the accrual and the cash view. Analytical dimensions such as cost centres are assigned once and fill in by themselves. Export to CSV, XLSX and PDF.

CSVXLSXPDF

Team and permissions

Colleagues see their own hours. Money is seen by those who should.

The owner, manager and member roles, or your own roles built from fifteen permissions. Visibility of hours and tasks is set on each project. One account can belong to several companies.

ownermanagermember

Pricing

Start with a free trial.

Choose a plan by the size of your team. Time tracking, projects and the ledger are in every plan.

Trial

Try it with your own data

0 €

trial

All CostScope features
Help importing data from spreadsheets
Choose a plan at the end

Book a demo What the plan includes

Basic

For freelancers

290 Kč

per month

2 900 Kč

per year

Number of members: up to 5
Tracker and weekly timesheet
Project management
Number of projects: up to 10

Choose Basic What the plan includes

Team

Business

For companies with cost centres

1 290 Kč

per month

12 900 Kč

per year

Number of members: unlimited
Everything in Team
Finance and invoicing
Analytical dimensions
Priority support and onboarding

Choose Business What the plan includes

Compare all plans

Prices exclude VAT.

FAQ

Frequently asked questions

Is CostScope suitable for a freelancer?

Yes. A company in CostScope can have a single member. The tracker, projects, ledger and reports work the same way.

Do team members see money?

Only if their role includes the money.view permission. Without it, a member sees their own hours and amounts are not shown at all, not even masked.

Can one person work for several companies?

Yes. One account can be a member of several companies, and you switch between them in the app header.

How is the project margin calculated?

Invoiced amount minus costs incurred. Costs are the hours worked at their rate plus ledger entries allocated to the project.

Which currencies does CostScope support?

You set the default currency in the company. Entries can also be in a foreign currency, exchange rates are loaded automatically.

Can I get my data out?

You can export every report to CSV, XLSX or PDF.

Demo

We will walk you through CostScope with your own data.

Tell us how you track time and costs today. We will get back to you with a date.

Set up your company and first project in minutes.

We prepare the ledger categories and roles for you. We help you import your existing data from spreadsheets.

Book a demo